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Aug
26
REQUIRED SECURITY TRAINING for Office of Research Staff
Posted by Jody Austin on 26 August 2016 12:47 PM

Information security is one of the most significant challenges we face in the 21st century. Businesses, including academic institutions, are facing an ever-increasing number of threats as cyber-attacks become more complex and evolved. As Ohio State employees, we are on the front lines of protecting the university from threats, and we each have a responsibility to do our part to safeguard sensitive information - be it on our computers, in our desk drawers or in our office filing cabinets.
 
As part of this effort, all university employees are now required to complete one hour of information security training annually. The Office of the Chief Information Officer has launched an online course “Securing the Human - Office of Research” which provides security awareness training to all faculty and staff members across campus. The BuckeyeLearn course covers the basics of information security and teaches steps you can take to protect yourself and the university.
 
All Office of Research employees must complete this important, required training by Friday, September 30, 2016. The course is self-paced and should take about 60 minutes to complete. The course will be available via BuckeyeLearn at noon on Thursday, August 25, 2016. To access the course, log in to http://go.osu.edu/orsecuritytraining
 
If you would prefer to complete the training through an in-person training session, the Office of Research Information Systems will be presenting the Securing the Human videos, followed by a brief assessment, on Thursday, September 22, 2016, from 1-3 p.m. at 1960 Kenny Road. You can register for this session at http://researchcalendar.osu.edu/index.php?eID=1180.

If you have any questions, please contact the OR Help Desk at orhelpdesk@osu.edu.
     
Thank you for doing your part to protect Ohio State. 


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Jul
22
BuckeyePass Coming September 12
Posted by Jody Austin on 22 July 2016 01:01 PM

From the Office of the CIO:

Enterprise Security is releasing BuckeyePass, a multi-factor authentication service that provides a second level of protection beyond your usual Ohio State username and password. BuckeyePass is powered by Duo Security, a leading IT security company.

Beginning September 12, all university employees, including student employees, will be required to use BuckeyePass to log in to Employee Self Service within Human Resources. 

In order to maintain access to Employee Self Service, which includes your personal data, paycheck, benefits and leave information, you must enroll at buckeyepass.osu.edu before Monday, September 12.

Information on how to use BuckeyePass can be found at https://ocio.osu.edu/blog/community/2016/06/28/buckeyepass-coming-september-12

 

 


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Jun
30
OCIO schedules downtime on Finance applications and HR systems
Posted by Jody Austin on 30 June 2016 08:09 AM

:: Finance Apps Affected by HR System Work - July 1 thru July 8
Finance applications using HR data will not have access to updated HR information during the upcoming HR PeopleTools upgrade, beginning at 7 p.m. EST on Friday, July 1 through 7 a.m. EST on Friday, July 8. New employee data will be unavailable to Finance applications during the upgrade period. This means that reimbursements or eTravel travel arrangements will not be possible for new employees until after the maintenance. Read the NewsLink article for details.

 

 :: HR and Student Maintenance July 2 thru July 3

Maintenance on the HR and Student systems is planned over the Fourth of July weekend. Downtime will begin at 3 p.m. EST on Saturday, July 2 with services resuming at 11 a.m. EST on Sunday, July 3. The updates being made to the HR and Student systems will have several functional affects. The Favorites and Recently Used list will be lost, System URLs will change and there will also be navigation changes. No worries, though. We have you covered. Read the NewsLink article for details on how to prepare in advance and be ready for the changes when they are live.

 


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Jun
17
OCIO schedules downtime
Posted by Jody Austin on 17 June 2016 09:39 AM

The Office of the CIO has planned maintenance that will require downtime for several online services (eApplications) this coming Sunday.

On Sunday, June 19, from 1 a.m. to 5 a.m. EST, services will not be available for: eTimesheet, WebClock, Curriculum.osu.edu, eLeave, Business Leave, eRequest, eTravel, Monthly Certification, Grad Forms, Sponsorships, HR Action Request and Grad Recommender. System Status (https://ocio.osu.edu/status) will be revised if there are changes to the maintenance.

Questions regarding this planned maintenance should be directed to the IT Service Desk at 614-688-HELP (4357) or 8help@osu.edu. Please reference change number CHG0021134.


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May
13
New BuckeyePass Service Coming on May 15
Posted by Jody Austin on 13 May 2016 07:47 AM

From the Office of the Chief Information Officer:

Enterprise Security is launching a new BuckeyePass service to safeguard university employees. On May 15, BuckeyePass will begin protecting PeopleSoft Finance, PeopleSoft eMaterials and the OCIO-managed Cisco AnyConnect VPN. Those who have access to these systems you must register at buckeyepass.osu.edu.  


How do I use BuckeyePass?

You can use BuckeyePass in a number of ways. Choose the authentication method that is most convenient for you. We encourage you to set up multiple methods.

  1. Duo Mobile on a smartphone or tablet – Installing Duo Mobile on your device will give you two ways to authenticate. When you try to log in to a system protected by BuckeyePass, it will push an authentication request to the Duo Mobile application on your device. Once you approve the request, you will be admitted to the system. You may also generate a code from Duo Mobile and input it to the BuckeyePass login page.
  2. Passcodes via text message – You will receive 10 passcodes via a single text message. One passcode will be used each time you log in to the system. You will need to request a subsequent text after all 10 passcodes are used.
  3. Callback via landline phone – Duo will generate an automated phone call to approve your access to the system.
  4. Hard token – Hard tokens will only be permitted for those who can demonstrate a valid business justification. The process can take 8 to 14 days to complete, so please contact the IT Service Desk immediately if you require a token.
     

How will my VPN access change?

The new BuckeyePass service will be replacing the current RSA tokens used to access the OCIO-managed Cisco AnyConnect VPN (vpn.service.osu.edu) for the OSUnet-SECURE and EDM-Access groups. After May 15, you will not be able to gain access to the OCIO VPN unless you have registered for BuckeyePass. Please register, then review the instructions for connecting to the OCIO VPN with BuckeyePass at ocio.osu.edu/KB05047.
 

Can I get help?

Yes! Enterprise Security representatives will be available to provide in-person support during the following times:

  • Friday, May 13
    • 11 a.m. to 1 p.m. – Office of Research Facility, 1960 Kenny Road, Room 113
    • 2 p.m. to 3 p.m. – BuckeyeBar at Tech Hub, 2059 Millikin Road

You may also review the answers to frequently asked BuckeyePass questions provided at ocio.osu.edu/KB05037.
 
If you have additional questions, please contact the IT Service Desk at 614-688-4357 (HELP) or 8help@osu.edu.

 

Have an RSA token from OSU Wexner Medical Center or Student Life?

Non-OCIO RSA tokens will remain in use “as is” for The Ohio State University Wexner Medical Center and the Office of Student Life. Ohio State Wexner Medical Center faculty and staff can look for additional communications from OSUWMC IT on how this affects you.
 

Thank you,

 

Enterprise Security


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Apr
25
Intro to Qualtrics Lunch and Learn for Office of Research staff
Posted by Jody Austin on 25 April 2016 01:25 PM

We will be hosting a Lunch and Learn session on Tuesday, May 10th from noon to 1pm at 1960 Kenny Rd in Conference Room 117.  The topic is Intro to Qualtrics, which was presented in February.  This new session will cover the same information using the new Qualtrics Insight Platform. 

 Qualtrics is a survey software used by OSU.  In our session, we will be covering

     - the basics of creating a survey

     - question and answer options

     - distribution 

     - analyzing survey results

We invite you to bring your lunch and join us for this session.   To reserve your spot, register at http://researchcalendar.osu.edu/index.php?eID=1139 

 

 


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Mar
8
Intro to Research Calendar To Be Rescheduled
Posted by Jody Austin on 08 March 2016 10:21 AM

This event will be rescheduled in a few weeks.  

We will be introducing Research Calendar - an events calendar used by the Office of Research.

We will be showing participants how to create and manage events on the calendar.

 


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Feb
1
Intro to Qualtrics Lunch and Learn Feb 23rd
Posted by Jody Austin on 01 February 2016 08:35 AM

Please join us Tuesday, Feb 23rd from Noon to 1pm in CNF 113 at 1960 Kenny Rd

We will be introducing Qualtrics - a survey software used by OSU.

The presentation will include

     - the basics of creating a survey

     - question and answer options

     - distribution 

     - analyzing survey results

 

Reserve your spot at http://researchcalendar.osu.edu/index.php?eID=1086 

 


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Jan
21
Keyboard Shortcuts for Windows
Posted by Jody Austin on 21 January 2016 01:22 PM

F1

 

Display Help

 

Ctrl+C (or Ctrl+Insert)

 

Copy the selected item

 

Ctrl+X

 

Cut the selected item

 

Ctrl+V (or Shift+Insert)

 

Paste the selected item

 

Ctrl+Z

 

Undo an action

 

Ctrl+Y

 

Redo an action

 

Delete (or Ctrl+D)

 

Delete the selected item and move it to the Recycle Bin

 

Shift+Delete

 

Delete the selected item without moving it to the Recycle Bin first

 

Ctrl+Right Arrow

 

Move the cursor to the beginning of the next word

 

Ctrl+Left Arrow

 

Move the cursor to the beginning of the previous word

 

Ctrl+Down Arrow

 

Move the cursor to the beginning of the next paragraph

 

Ctrl+Up Arrow

 

Move the cursor to the beginning of the previous paragraph

 

Ctrl+Shift with an arrow key

 

Select a block of text

 

Shift with any arrow key

 

Select more than one item in a window or on the desktop, or select text within a document

 

Ctrl+A

 

Select all items in a document or window

 

F3

 

Search for a file or folder

 

Alt+Enter

 

Display properties for the selected item

 

Alt+F4

 

Close the active item, or exit the active program

 

Alt+Spacebar

 

Open the shortcut menu for the active window

 

Ctrl+F4

 

Close the active document (in programs that allow you to have multiple documents open simultaneously)

 

Alt+Tab

 

Switch between open items

 

Ctrl+Alt+Tab

 

Use the arrow keys to switch between open items

 

Ctrl+Mouse scroll wheel

 

Change the size of icons on the desktop

 

Windows logo key +Tab

 

Cycle through programs on the taskbar by using Aero Flip 3-D

 

Ctrl+Windows logo key +Tab

 

Use the arrow keys to cycle through programs on the taskbar by using Aero Flip 3-D

 

Alt+Esc

 

Cycle through items in the order in which they were opened

 

F6

 

Cycle through screen elements in a window or on the desktop

 

Shift+F10

 

Display the shortcut menu for the selected item

 

Ctrl+Esc

 

Open the Start menu

 

F10

 

Activate the menu bar in the active program

 

Alt+Up Arrow

 

View the folder one level up in Windows Explorer

 

Esc

 

Cancel the current task

 

Ctrl+Shift+Esc

 

Open Task Manager


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Dec
31
Happy New Year!
Posted by Jody Austin on 31 December 2015 09:19 AM

ORIS wishes everyone a safe and prosperous New Year.


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