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Phishing Lunch and Learn Session Oct 18th in CNF 117
Posted by Jody Austin on 27 September 2016 01:49 PM

ORIS will be hosting a Lunch and Learn session on Tuesday, Oct 18th from noon to 1pm at 1960 Kenny Rd in Conference Room 117.  The topic is Phishing and will cover

-          What phishing is and why it exists

-          Types of phishing

-          Red flags to look for

-          What to do if you receive a phishing email

Note:  This session fulfills OSU's security training requirement.  

We invite you to bring your lunch and join us for this session.   To reserve your spot, register at 

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BuckeyeBox Internet Explorer 9, 10
Posted by Jody Austin on 08 September 2016 09:45 AM

From the Office of the CIO:

As of September 26, 2016, Box will discontinue support for these browsers including any version of compatibility mode that represents IE9 or IE10 in alignment with Microsoft's support cycle for these products. This means that usage of these browsers pose a security risk since these browsers will no longer receive security updates.

 As of January 12, 2016, Microsoft stopped supporting IE browsers 9 and 10 for the Windows operating systems that Box supports - Windows 7, Windows 8 (64-bit only) and Windows 10. Microsoft supports Internet Explorer 11 (IE11) on Windows 7 and Windows 8 and Microsoft Edge on Windows 10.

All IE9 and IE10 users must upgrade to IE11 or an alternative supported browser in order to continue using Box after the end of support date mentioned above. Failure to upgrade will result in an inability to access Box's Web Application with the latest updates.

Why did we decide to EOL Internet Explorer 9 and 10 (IE9 and IE10)?

  • Microsoft has discontinued support for IE9 and IE10 on January 12, 2016 and will no longer release security updates making these browsers vulnerable to attacks. (e.g. IE 9 doesn't support policies such as CSP)
  • Maintaining backwards compatibility with much older technologies hinders our ability to innovate and use the best technologies available today.
  • We are unable to provide a quality preview experience to all our users because IE9 doesn't support new libraries such as PDF.js.
  • We are unable to provide quick and responsive UI to IE 9 users for lack of support with CSS transitions and animations, form validation, and more.

How Box will communicate the change to users and admins?

  • An email was sent to admins and co-admins from our Product team in May
  • There has been a standing notice on the Box Community deprecations page and browser policy
  • One month prior to the EOL date, we will notify Box users on these browsers via a user-dismissable in-app message that their browser will soon be unsupported.
  • Eventually, users who try to access Box on either of these unsupported browsers (including on the associated compatibility modes for these browsers) will be blocked entirely from using Box until they have upgraded to a supported browser.
  • After the EOL date, there will be a permanent banner and possibly a blocking page

Please note: we cannot selectively disable the banner for enterprises and we are unable to provide specific user data of which users are accessing IE9 or IE10. If you need this data, please work with Microsoft or your IT team. During this time, we highly encourage you as admin, or your users (if they are able) to either upgrade or switch to a Box supported browser. You can find all the supported browsers here. If you have any questions about this end of support and why we cannot make exceptions to this deadline due to security and stability concerns, please let me know or visit the Box Community Site for support.


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REQUIRED SECURITY TRAINING for Office of Research Staff
Posted by Jody Austin on 26 August 2016 12:47 PM

Information security is one of the most significant challenges we face in the 21st century. Businesses, including academic institutions, are facing an ever-increasing number of threats as cyber-attacks become more complex and evolved. As Ohio State employees, we are on the front lines of protecting the university from threats, and we each have a responsibility to do our part to safeguard sensitive information - be it on our computers, in our desk drawers or in our office filing cabinets.
As part of this effort, all university employees are now required to complete one hour of information security training annually. The Office of the Chief Information Officer has launched an online course “Securing the Human - Office of Research” which provides security awareness training to all faculty and staff members across campus. The BuckeyeLearn course covers the basics of information security and teaches steps you can take to protect yourself and the university.
All Office of Research employees must complete this important, required training by Friday, September 30, 2016. The course is self-paced and should take about 60 minutes to complete. The course will be available via BuckeyeLearn at noon on Thursday, August 25, 2016. To access the course, log in to
If you would prefer to complete the training through an in-person training session, the Office of Research Information Systems will be presenting the Securing the Human videos, followed by a brief assessment, on Thursday, September 22, 2016, from 9am to 11am at 1960 Kenny Road. You can register for this session at

If you have any questions, please contact the OR Help Desk at
Thank you for doing your part to protect Ohio State. 

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BuckeyePass Coming September 12
Posted by Jody Austin on 22 July 2016 01:01 PM

From the Office of the CIO:

Enterprise Security is releasing BuckeyePass, a multi-factor authentication service that provides a second level of protection beyond your usual Ohio State username and password. BuckeyePass is powered by Duo Security, a leading IT security company.

Beginning September 12, all university employees, including student employees, will be required to use BuckeyePass to log in to Employee Self Service within Human Resources. 

In order to maintain access to Employee Self Service, which includes your personal data, paycheck, benefits and leave information, you must enroll at before Monday, September 12.

Information on how to use BuckeyePass can be found at



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OCIO schedules downtime on Finance applications and HR systems
Posted by Jody Austin on 30 June 2016 08:09 AM

:: Finance Apps Affected by HR System Work - July 1 thru July 8
Finance applications using HR data will not have access to updated HR information during the upcoming HR PeopleTools upgrade, beginning at 7 p.m. EST on Friday, July 1 through 7 a.m. EST on Friday, July 8. New employee data will be unavailable to Finance applications during the upgrade period. This means that reimbursements or eTravel travel arrangements will not be possible for new employees until after the maintenance. Read the NewsLink article for details.


 :: HR and Student Maintenance July 2 thru July 3

Maintenance on the HR and Student systems is planned over the Fourth of July weekend. Downtime will begin at 3 p.m. EST on Saturday, July 2 with services resuming at 11 a.m. EST on Sunday, July 3. The updates being made to the HR and Student systems will have several functional affects. The Favorites and Recently Used list will be lost, System URLs will change and there will also be navigation changes. No worries, though. We have you covered. Read the NewsLink article for details on how to prepare in advance and be ready for the changes when they are live.


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OCIO schedules downtime
Posted by Jody Austin on 17 June 2016 09:39 AM

The Office of the CIO has planned maintenance that will require downtime for several online services (eApplications) this coming Sunday.

On Sunday, June 19, from 1 a.m. to 5 a.m. EST, services will not be available for: eTimesheet, WebClock,, eLeave, Business Leave, eRequest, eTravel, Monthly Certification, Grad Forms, Sponsorships, HR Action Request and Grad Recommender. System Status ( will be revised if there are changes to the maintenance.

Questions regarding this planned maintenance should be directed to the IT Service Desk at 614-688-HELP (4357) or Please reference change number CHG0021134.

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New BuckeyePass Service Coming on May 15
Posted by Jody Austin on 13 May 2016 07:47 AM

From the Office of the Chief Information Officer:

Enterprise Security is launching a new BuckeyePass service to safeguard university employees. On May 15, BuckeyePass will begin protecting PeopleSoft Finance, PeopleSoft eMaterials and the OCIO-managed Cisco AnyConnect VPN. Those who have access to these systems you must register at  

How do I use BuckeyePass?

You can use BuckeyePass in a number of ways. Choose the authentication method that is most convenient for you. We encourage you to set up multiple methods.

  1. Duo Mobile on a smartphone or tablet – Installing Duo Mobile on your device will give you two ways to authenticate. When you try to log in to a system protected by BuckeyePass, it will push an authentication request to the Duo Mobile application on your device. Once you approve the request, you will be admitted to the system. You may also generate a code from Duo Mobile and input it to the BuckeyePass login page.
  2. Passcodes via text message – You will receive 10 passcodes via a single text message. One passcode will be used each time you log in to the system. You will need to request a subsequent text after all 10 passcodes are used.
  3. Callback via landline phone – Duo will generate an automated phone call to approve your access to the system.
  4. Hard token – Hard tokens will only be permitted for those who can demonstrate a valid business justification. The process can take 8 to 14 days to complete, so please contact the IT Service Desk immediately if you require a token.

How will my VPN access change?

The new BuckeyePass service will be replacing the current RSA tokens used to access the OCIO-managed Cisco AnyConnect VPN ( for the OSUnet-SECURE and EDM-Access groups. After May 15, you will not be able to gain access to the OCIO VPN unless you have registered for BuckeyePass. Please register, then review the instructions for connecting to the OCIO VPN with BuckeyePass at

Can I get help?

Yes! Enterprise Security representatives will be available to provide in-person support during the following times:

  • Friday, May 13
    • 11 a.m. to 1 p.m. – Office of Research Facility, 1960 Kenny Road, Room 113
    • 2 p.m. to 3 p.m. – BuckeyeBar at Tech Hub, 2059 Millikin Road

You may also review the answers to frequently asked BuckeyePass questions provided at
If you have additional questions, please contact the IT Service Desk at 614-688-4357 (HELP) or


Have an RSA token from OSU Wexner Medical Center or Student Life?

Non-OCIO RSA tokens will remain in use “as is” for The Ohio State University Wexner Medical Center and the Office of Student Life. Ohio State Wexner Medical Center faculty and staff can look for additional communications from OSUWMC IT on how this affects you.

Thank you,


Enterprise Security

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Intro to Qualtrics Lunch and Learn for Office of Research staff
Posted by Jody Austin on 25 April 2016 01:25 PM

We will be hosting a Lunch and Learn session on Tuesday, May 10th from noon to 1pm at 1960 Kenny Rd in Conference Room 117.  The topic is Intro to Qualtrics, which was presented in February.  This new session will cover the same information using the new Qualtrics Insight Platform. 

 Qualtrics is a survey software used by OSU.  In our session, we will be covering

     - the basics of creating a survey

     - question and answer options

     - distribution 

     - analyzing survey results

We invite you to bring your lunch and join us for this session.   To reserve your spot, register at 



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Intro to Research Calendar To Be Rescheduled
Posted by Jody Austin on 08 March 2016 10:21 AM

This event will be rescheduled in a few weeks.  

We will be introducing Research Calendar - an events calendar used by the Office of Research.

We will be showing participants how to create and manage events on the calendar.


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Intro to Qualtrics Lunch and Learn Feb 23rd
Posted by Jody Austin on 01 February 2016 08:35 AM

Please join us Tuesday, Feb 23rd from Noon to 1pm in CNF 113 at 1960 Kenny Rd

We will be introducing Qualtrics - a survey software used by OSU.

The presentation will include

     - the basics of creating a survey

     - question and answer options

     - distribution 

     - analyzing survey results


Reserve your spot at 


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