Knowledgebase: Carmen Zoom
Carmen Zoom - Making Secure Meetings
Posted by Jody Austin on 08 April 2020 02:41 PM

Making Secure Meetings with Zoom

When making meetings is Zoom it is important that meetings are secured appropriately. There are several ways to this. Two of the most effective ways are to require attendees to authenticate to join a meeting or to require a password to join a meeting.

Set meeting authentication:
For many meetings that are administrative in nature it is a secure practice to turn on the setting Only authenticated users can join meeting. This will force people to log into their OSU Zoom account with their name.# and the password that goes with it.


1. Visit carmenzoom.osu.edu in a browser
2. Click the SIGN IN button
3. Log in with your Name.# and the Password that goes with it
4. You are now looking at your Profile page
5. On the left side of the Window choose Settings. When meetings are scheduled through the web interface, they will inherit the settings activated here.
6. There are two toggles for requiring authentication in the Schedule Meeting section.
     a. Only authenticated users can join meetings -
     b. Toggle the switch for Only authenticated users can join meetings to ON so that when an attendee joins a meeting via the Zoom client they are required to authenticate             using their name.# and password
     c. Only authenticated users can join meetings from Web client
           i. Toggle the switch for Only authenticated users can join meetings from Web client to ON so that when an attendee joins a meeting in Zoom via the web browser they                are required to authenticate using their name.# and password.

Require a password to join a meeting

There are several settings to use to make sure that a password is required when you enter meetings in different ways. See below for directions to turn all of these setting on. It’s the equivalent of having a combination lock on every door.

1. Visit carmenzoom.osu.edu
2. Click the SIGN IN button
3. Log in with your Name.# and the Password that goes with it
4. You are now looking at your Profile page
5. Select Settings in the left menu
     a. Changing these settings allows you to create the setting for all of your meetings going forward when using the web interface to create them.
     b. Scroll down to find Require a password when scheduling new meetings and toggle the switch ON
     c. Require a password for instant meetings - toggle the switch to ON
     d. Require a password for Personal Meeting ID (PMI) -Note: We discourage using PMIs.
     e. Select All meetings using PMI and fill in a password -toggle the switch to ON. This password can be changed as you create additional meetings
     f. Embed password in meeting link for one-click join - toggle this OFF. If it is on, anyone with the link can join the meeting and the would not need the password
     g. Require password for participants joining by phone - toggle the switch to ON

Once the settings are in place click the Meetings link in the left menu and schedule your meeting.
For more information about CarmenZoom and security settings, visit https://resourcecenter.odee.osu.edu/carmenzoom/zoom-meeting-security.

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